October 02, 2018  //  BY Team DataTree

How Property Data May Improve Efficiency in Your Government Agency

Property records represent an especially critical area of data analysis for government agencies. Property records often need to be accessed quickly to prevent lost time and wasteful spending for government agencies involved in critical policies, such as implementing eminent domain to enable important projects to move forward. However, all too often, taxpayer dollars at work are actually taxpayer dollars wasted. In too many instances, costly do-overs or worse result from ineffective and inefficient government operations.

How costly? According to the Waste and Inefficiency in the Federal Government: GAO’s (Government Accountability Office) 2016 Duplication Report there have been 544 actions recommended by the GAO to improve efficiency in government operations. As of 2016, only 224 or 41 percent had been fully addressed. Even so, a whopping $125 billion in savings will be realized from those 224 actions by 2025. You don’t need to be a mathematician to imagine the savings that could be achieved if all the actions recommended by the GAO were implemented.

However, improving efficiency in government operations is often easier said than done. Data can be intimidating to people who are accustomed to a low-tech, old-school way of doing business. Fortunately, improving data efficiency for accessing property data or any important data can be accomplished in a user-friendly fashion, quickly and accurately, with fewer labor hours than in any other time before.

User-Friendly Access To Property Data for Everyone

Private sector workplaces often feature workers of three and even four generations, ranging from their 20s to their 60s. The median age among all workers in the United States is 42, with almost 40 percent under age 35, according to a 2017 article published in Politico.

However, government workers tend to be older than workers in the private sector. Specifically, according to figures released in 2017 by the Office of Personnel Management (OPM), the average age of government employees is 47.50 years, with just 17 percent of federal employees under age 35, versus more than 25 percent over age 55.

Of course, there is nothing inherently problematic about a workforce populated by mature workers. Experience can only be accumulated with time. Additionally, many older workers are more attentive and loyal than younger workers. Not to mention that age discrimination is illegal. However, many older workers are more resistant than their private sector counterparts to adopt innovations in technology, and specifically, complex data platforms.

Additionally, at some point, older workers will leave the workforce, either through retirement, illness, injury or death. They must be replaced somehow. The youngest workers in the 21st-century workforce are digital natives and expect information to be readily accessible, especially by mobile media. According to a 2017 article published by Government Technology, 21 percent of millennials (individuals between the ages of 17 and 37) access the internet almost exclusively by mobile devices. 

The solution exists in balancing the data and workflow expectations of older workers along with the expectations of younger workers. Seasoned workers and fresh perspectives are both valued and valuable to any workplace. Instead, innovative platforms that are comparatively easy to learn and use will attract younger workers, while older workers will come to appreciate how technology and innovation help them leverage their experience to maximum effectiveness.

Faster Public Record Property Data Access 

Conventional methods of accessing and verifying public record data often used by government agencies can be slow, inefficient and labor intensive. The process involves wasting time figuring out which websites and agencies actually possess or contain the necessary property data. Once the data has been located, the tedious work of sorting through raw data from several different sources begins. Finally, the data must be organized, summarized and synthesized in some usable fashion, often by Excel or other methods. 

By contrast, data platforms may also include recorded document images, speeding up the search for property records. Government employees can review the comprehensive history of a given piece of property on a single screen. The data is easily accessible, allowing workers to spend their time analyzing data and making recommendations not sorting through documents. 

Get More Efficient With Instant Access to Property Data

Government agencies of all sizes can benefit from increased efficiency in accessing crucial property-related data. With less time spent seeking and sorting data, government employees can devote more time to leveraging information within data toward making policy decisions and implementing projects. DataTree delivers innovations designed for local, county, state and federal government personnel to search, acquire and share the property, homeowner and mortgage information needed to make better decisions in less time with greater confidence.


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